Faculty Events Checklist - UC Law San Francisco (Formerly UC Hastings)

Your Name*

First Last

Your Email*

Event Title*

Proposed Date for the Event*

Event Start Time*

:

Event End Time*

:

Organizing Professor(s)

Students/Journal

Co-Organizers

Co-Sponsors

Total Budget

All donations must be handled through Alumni Services and they will provide the contributor with tax documentation.

Logistics Check List (Check if applicable)

Estimated Attendance

Rooms Needed

Main event room
Break out room(s)
Lunch (if separate room is needed) – dependent on availability
Reception (if separate room is needed) – dependent on availability

How many break out rooms?

Speakers / Panelists

Travelers
Locals

How many travelers?

How many locals?

Speaker / Panelist Information

Provide names, affiliations, and all contact information to planner. Planner can send email with general conference information including travel information, and for request bios and photos.

Event Support – Facilities, AV, Catering and Security

Facilties Set-Up Options for Main Event

Round tables with chairs
Theater style chair set up
30″ high tables (we have 8 total)
Panel table(s)
Interview set up (two chairs and a coffee table in front)
Food / Beverage tables
Registration and/or display tables
Podium
Coat Racks

Media Services Options for Main Event

Power Point Presentations
Video Presentations
Event Recording
Live-Streaming
Podium Microphone
Table Microphones
Standing Microphones

Please note, if you request to record an event, all on-camera speakers must complete a release form – General Counsel’s office has the form.

Facilties Set-Up Options for Break Out Room(s)

Round tables with chairs
Theater style chair set up
30″ high tables (we have 8 total)
Panel table(s)
Interview set up (two chairs and a coffee table in front)
Food / Beverage tables
Registration and/or display tables
Podium
Coat Racks

Facilties Set-Up Options for Lunch

Round tables with chairs
Theater style chair set up
30″ high tables (we have 8 total)
Panel table(s)
Interview set up (two chairs and a coffee table in front)
Food / Beverage tables
Registration and/or display tables
Podium
Coat Racks

Facilties Set-Up Options for Reception

Round tables with chairs
Theater style chair set up
30″ high tables (we have 8 total)
Panel table(s)
Interview set up (two chairs and a coffee table in front)
Food / Beverage tables
Registration and/or display tables
Podium
Coat Racks

Other Media Services Requests

If you require PowerPoint, video presentations, event recording, live-streaming, or microphones for break-out sessions, lunch or reception, please specify here.

Catering (30 days lead time)

Breakfast
Coffee Breaks
Lunch
Beverages / snacks for afternoon break
Reception

Caterers must be on the approved caterers’ list. If your preferred caterer is not on the list please contact Jen Reeve of the CFO’s office and she can provide you/them with the information and requirements needed for “non-approved” caterers to cater an event on site. This is not necessary for food deliveries. Please be aware that during construction, the loading dock at 200 McAllister is closed, caterers and outside vendors should be made aware of this and drop off options can be worked out with security.

Security

VIP speaker/panelists or attendees
On site security guard needed

Event Publicity

Who is the target audience for your event?

Select All
Students
Faculty
Staff
Alumni
Open to the Public
Open to Invited External Guests

Places that you would like to publicize your event

Select All
External Events Page on uchastings.edu
Sharknet Weekly
Email Announcement (based on your target audience)
Posters

Comments

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